Digitizing Telephone Directory Into Excel Sheet

Project Overview

About Company

The client is one of the leading firms from San Francisco, CA, USA

Industry

Data Management

Services:

The Client Needs & Objectives

The directory containing the telephone numbers is received by either courier or via e mail and it is supposed to be converted into excel sheets for the ease of processing and without any errors. The accuracy is to be maintained thoroughly.

The Challenges

1000+ pages were supposed to be scanned to speed up the process from the directory received via courier.
Also making a sheet of the email and adjoining the two sheets was a tedious task.
The data can just not be copy pasted so had to be entered manually, with possibility of no error at all.
25+ dedicated professional were hired for this particular job.
There was a time limit set to accomplish the task that is we were supposed to get it done within the time frame of 10 months.
There could be possibility of error while entering the data since the task was done manually so the system of double entry was deployed.
The coordination was sent with the client in order to update the information very often in regards to the telephone numbers.
The old data has to be cross checked with the updated new data and the contact name and number has to be entered with accuracy.
Coordination was set to be done with the client in case of duplicate information of the contact.
There should be a scope of erasable duplicate records or the records entered twice.
The information entered should be well versed with that of Name, Phone and Zip Code.
Cross check of Zip Code was also done in coordination with the master mind Google.

The Advantages

Excel Sheets are much easier to access.
When almost on every page there are numerous numbers and names mentioned, the transfer to the excel format makes it convenient

The Solutions

The information of the directory was noted in details required and carefully changed into excel format.
When so many professionals keep working, there is no scope of any mistake.
Cross checking of data was done by double entry system.

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